E-portfolio and downloadable resources (2023)

How do I get access to the E-portfolio? 

Access to the E-portfolio is dependent on the registration and processing of your My GPhC application which is open from 13th June 2022. To ensure prompt access to the E-portfolio, please register with the GPhC as soon as possible. We anticipate, for those registering between 13th June and mid-July 2022, access to the E-portfolio will be mid to late August 2022.

Trainee pharmacists are encouraged to utilise the evidence forms and templates to start collating evidence, which can be uploaded within the E-portfolio after access has been granted.

If you are a trainee pharmacist recruited via Oriel: Registration opens on 4th July. Ensure you have applied to the GPhC for your foundation training year prior to completing the registration survey. A link to the registration survey will be sent to you directly from Trainee Pharmacists - Foundation Training Year <no-reply@jisc.ac.uk> with the subject header 'Foundation Training Year Programme from Health Education England'. Registration will close on 9th December 2022. If you miss the registration deadline, you should discuss how you collect evidence records with your designated supervisor and/or training provider.

Please note: Failure to provide the correct information and that of your designated supervisor, or if information needs to be verified by the GPhC, can result in delays with access.

-GPhC Applying for the foundation training scheme.

-GPhC Change of foundation training details form.

Registration for trainees recruited outside of Orielis now open, if you were recruited outside of Oriel, are eligible to start your Foundation Training Year and have applied to the GPhC, please complete the GPhC Trainee Pharmacist HEE e-portfolio Data Collection 2022 registration survey.

If you are a designated supervisor: Please complete Designated supervisor registration survey to gain access. This must be the designated supervisor who is named on the trainee’s GPhC application to training, if this does not match the GPhC data, there can be significant delays in getting access to your trainee’s e-portfolio.

(Video) E-Portfolio: How To Add Documents and Files

If you are an education programme director or educational lead: Please complete the Education Programme Director/Educational Lead registration survey.

What happens after I have completed the survey relevant to my role?  

It will take a few weeks to match and verify your data. Then, providing everything matches, you will receive an automated email from <noreply@messages.axiadigital.co.uk> which will provide you with login details to access the e-portfolio.    

Please check your junk/spam mail folder, as automatic emails can get filtered out as spam. 

However, if you cannot locate this email, please try to login using your GPhC number and use the forgotten password link.

You can access the E-portfolio here.

Can I change my password when I first log into the E-portfolio?

When you first login to your account, please make sure that you are copying your password directly from your access email. Do not add any spaces/additional characters, as this will result in your login failing. If your first attempt at logging in fails, we recommend manually copying out your password to avoid any errors.

We also recommend that you go to the “My Details” page when you first access the e-portfolio and change your password to something more secure/memorable.

(Video) Downloading your ePortfolio

Can I be locked out of the E-portfolio if I enter my password incorrectly too many times?

If you forget your password at any point or if you have been locked out of your account by entering the wrong password on more than 3 occasions, you will need to reset it by selecting “Forgotten password?”. You will be directed to a screen that enables you to reset your password.

For site security, a set limit has been agreed on the number of failed attempts that users can make when trying to login to their accounts. To avoid experiencing this issue, we recommend that users ensure that they are copying their password out accurately.

If you are locked out of your account please contact the RPS at eportfolio@rpharms.com  or on 0207 572 2737 (9am-5pm, Mon-Fri).

Emails from the E-portfolio are 'on hold' by Postmaster Exchange. How do I gain access to them?

You may receive an email from Postmaster Exchange notifying you that they are holding emails addressed to you within the Mimecast service. This is a simple security step: all you need to do is open the email from Postmaster Exchange and click on 'Permit'. This will release the email to your inbox and will add the sender's address to your personal 'Permit' list, so future emails are not put on hold.

Please note that this may differ depending on training site and IT infrastructure. If you are unsure, please contact your local IT department or service desk.

My email address has changed since I started using the E-portfolio. Who do I need to contact to notify this change?

A change in detail such as name or email address will need to be amended by the HEE admin team. Please contact trainee.pharmacist@hee.nhs.uk with the change in detail request. If you are a trainee you should also notify the GPhC about this change.

(Video) Downloadable Resources and Tips for Taking the Course

I have a new or additional designated supervisor who needs access to my E-portfolio what should I do?

You must inform the GPhC of the change to your designated supervisor(s) as soon as possible so that your records remain up to date. You can do this by completing the GPhC change of foundation training details form. 

You should submit this change form directly to the GPhC and email a copy to traineepharmacist@hee.nhs.uk for processing. We will add the new designated supervisor to the e-portfolio and send out log-in details.

Change forms are processed in date order of receipt and can take between 2-4 weeks to action.

I am a designated supervisor and have been given access to the E-portfolio, but I don’t seem to be linked to my trainee? 

There are two reasons why you may not be able to see your trainee:

1. Your trainee’s account has not been set up yet.

We are prioritising access to the e-portfolio via completion of trainee and designated supervisor surveys in date order. Please note that once the survey information has been sent back to HEE, it will take 2-4 weeks to process the information and set up access to the E-portfolio.

2. Your trainee has not created any evidence within their account yet.

(Video) Trainee Foundation E-Portfolio User Guide

The portfolio accounts can only link once the trainee has undertaken some activity within their portfolio, and therefore linked trainees may not appear in your dashboard until they login to their account and record and save an activity. Please ask your trainee to sign into their account and create and save some evidence, you should then be able to see their portfolio using the “My Trainees (DS)” summary page.

If you have checked the points above and are still unable to see your trainee within the “My Trainees (DS)” summary page, please contact eportfolio@rpharms.com to investigate this issue further.

Can a pharmacist training to become a designated supervisor have access to a trainee's E-portfolio?

Only designated supervisors who are named on the trainee pharmacist GPhC application (or change form) will be given access to the e-portfolio. Access to a trainee pharmacist E-portfolio is linked to the designated supervisor information held by the GPhC.

I am an educational programme director/educational lead: What access rights do I have within the trainee E-portfolio?

As an educational programme director/educational lead, you will be able to view your trainees’ overall progress during the foundation training year. You will have access to a summary dashboard of all trainees within your organisation or cohort including:

- Trainee name
- Associated designated supervisor for each trainee
- Associated cohort of each trainee
- Cumulative count of all records mapped to the HEE assessment activities for each associated trainee
- A progress bar to show an ‘at a glance’ view of the progress the relevant trainee is making against the learning outcomes
- Number of days leave taken (which includes annual leave, sickness, and other leave)
- A count of the number of meeting records they have created using the designated supervisor meeting tool (this does not include a count of any other meeting types - i.e., progress review meetings, or Other Meetings)
- Columns indicating whether the trainee has completed their 13-weekly Foundation Training Progress Reports and the outcome.

I am an educational programme director/educational lead and have been given access to view the E-portfolio, but I can’t see any of my trainees when I log in?

You will not be able to view the e-portfolio unless your associated trainees and designated supervisors have access to and have started using their e-portfolio by creating evidence. If your trainee is visible but you can only see the designated supervisors' GPhC number and not their name, this means the designated supervisor has not yet got an account. You will need to liaise with your trainees and designated supervisors to ensure they have access and have started to use the E-portfolio.

(Video) #OTBNZ Webinar 2020 ePortfolio

I am an educational programme director/educational lead and need to complete a trainee’s progress report as the designated supervisor is absent and will not be able to complete the review on time. Can I have access to the E-portfolio?

As per GPhC requirements progress reports should be carried out by the trainee’s named designated supervisor.  If the education programme director or educational lead is to carry this out, then the GPhC and HEE need to be informed and the change in designated supervisor process needs to be followed (see new designated supervisor FAQ in Accessing the e-portfolio section above).


What is an electronic portfolio cite your resources? ›

An academic ePortfolio is a digital collection created by a student of their course-related work, like essays, posters, photographs, videos, and artwork; academic ePortfolios can also capture other aspects of a student's life, such as volunteer experiences, employment history, extracurricular activities, and more.

What are the 3 parts of an ePortfolio? ›

An ePortfolio may contain all or some of the following: Files of various formats (text, pictures, video, etc.) Evidence related to courses taken, programs of study, etc. Writing samples (which might include several drafts to show development and improvement)

How do you list online resources for a paper? ›

When including an article from an online journal in your Works Cited or list of References, list it by the name of the article's author. This information is followed in MLA style by the article's title, by the publication date in APA style. (If no author is identified, list by the article's title.)

What does a good digital portfolio look like? ›


Prospective employers and potential clients want to see your thought process and the ideas behind your best designs. So, in addition to sharing images of final designs, a good portfolio will often also include sketches that help add clarity to the work.

What should a student digital portfolio include? ›

Students should choose the content of their portfolios with the clear understanding that the items must include examples of their best performances, demonstrations of achieving a particular objective, and examples showing personal and academic growth.

What is the most important part of a portfolio? ›

The pictures in your portfolio are, without question, the most important aspect overall. If the photographs of your previous projects look unprofessional, it's unlikely that prospective clients will want to put their trust in you for their building project when they can't even see the quality of your work properly.

What is a portfolio sample? ›

A portfolio is a collection of work samples that you can bring to an interview, send to a prospective employer, or even post online. Portfolios can: Provide evidence of work that you've done.

What is a portfolio give an example? ›

As per portfolio definition, it is a collection of a wide range of assets that are owned by investors. The said collection of financial assets may also be valuables ranging from gold, stocks, funds, derivatives, property, cash equivalents, bonds, etc.

What is the main purpose of an ePortfolio? ›

An ePortfolio is a digital space that holds evidence of educational and/or professional achievements, as well as reflective writing about your experiences.

What employers look for in an ePortfolio? ›

In an Educause Quarterly article, authors Ward and Moser write the type of information employers believed would be valuable in an e-portfolio include the following: Resumes/references (93 percent) Written work (39 percent) Projects (37 percent)

What is ePortfolio format? ›

An e-portfolio is an electronic format for students to: record their work, goals, and achievements. reflect on their learning. share their learning and receive feedback and feedforward.

How do I create an ePortfolio PDF? ›

Start Acrobat and choose File > Create > PDF Portfolio. Drag files into the Create PDF Portfolio dialog box. Alternatively, choose an option from the Add Files menu. You can add a file, folder of files, pages from a scanner, web page, or items in the clipboard.

What is an ePortfolio PDF? ›

An electronic portfolio (also known as eFolio, e-portfolio, E-Folio, or online portfolio) is a collection of electronic evidence assembled and managed by a user, usually on the Web.

Which is a good example of an online resources? ›

An online source is material you find online. It can be an online newspaper, magazine or television website such as NBC or CNN. Peer-reviewed journals, webpages, forums and blogs are also online sources.

What is considered an online resource? ›

In general, Web pages and documents on the Internet that provide useful information. While an online resource is typically data and educational in nature, any support software available online can also be considered a resource.

What are the types of ePortfolio and how is it used? ›

There are three major types of ePortfolio classification; developmental, showcase, and assessment. The Hewlett Portfolio Project at Hartwick College provides information about building the developmental portfolio, ideas for audiences, and purposes of the portfolio.

What is the difference between portfolio and ePortfolio? ›

ePortfolios are similar to traditional portfolios, in that, they are collections of your work that show off your capabilities and talents. The primary difference between ePortfolios and traditional (or offline digital) portfolios is that they're online and generally available for potential employers to see.

What are the two types of e portfolio? ›

Showcase: A showcase ePortfolio is a student owned ePortfolio with a collection of artifacts designed to display the best of that individual student. Course: An ePortfolio may be specifically designed for a particular course.

What makes a successful portfolio? ›


Prospective employers and potential clients want to see your thought process and the ideas behind your best designs. So, in addition to sharing images of final designs, a good portfolio will often also include sketches that help add clarity to the work.

Do colleges look at digital portfolios? ›

At the most selective colleges, we discovered that only 15% at most would submit their ZeeMee in the application. That means that 85% of students at the very least are not submitting portfolios to the colleges they are applying to. Most institutions receive digital portfolios from less than 5% of applicants.

What are the three 3 things you must submit to the digital portfolio for the create PT? ›

Navigate to one of the Create Performance Task components.

Program Code. Video. Written Responses.

Which is an example of a student portfolio? ›

Portfolios can be a physical collection of student work that includes materials such as written assignments, journal entries, completed tests, artwork, lab reports, physical projects (such as dioramas or models), and other material evidence of learning progress and academic accomplishment, including awards, honors, ...

What are the features of Eportfolio? ›

The purpose of the e-portfolio is to assist students to advance t heir learning and improve their teaching through: (1) co llecting and using evidence to critically reflect o n their learning and teaching, (2) collaborating with peers and their mentor to critically evaluate their prog ress, (3) critically analysing ...

What are the 3 types of portfolio explain? ›

There are three different types of portfolios: process, product, and showcase. Although each type is compiled for a different audience, all have a developer, purpose, spe- cific audience, and reflection section (discussed in Chapter 3) for reflecting on the evidence.

How do you write an about me sample? ›

I am outgoing, dedicated, and open-minded. I get across to people and adjust to changes with ease. I believe that a person should work on developing their professional skills and learning new things all the time. Currently, I am looking for new career opportunities my current job position cannot provide.

How do you write an introduction about yourself as a student? ›

Students must first introduce themselves by giving their names, the location they are now in, and the place they belong. If required, provide a little summary on the topic that you will be speaking about. Tell the audience a little bit about yourself; mention your interests, preferences, and so on.


1. STP Induction 2022: Webinar 1 - Getting to know the OneFile e-Portfolio service
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